About Darkroom

Darkroom is a technology-driven growth marketing firm focused on growth-stage consumer companies. We were founded in 2017 out of a conviction that the iconic ad agencies of tomorrow would look very different. Darkroom is a human services firm built on a universal AI commerce layer called Matter. Our model deploys a unique blend of senior, human resources enriched by an agentic technology stack that enhances output, efficiency, and revenue generation for our clients.

Our team has been responsible for billions of dollars in trackable revenue across the various e-commerce marketplace, direct-to-consumer, and social commerce programs under management. Using research aggregated across these engagements, we accelerate results for our portfolio by developing high-impact digital strategies that unlock gateways to revenue growth, transform marketing operations, and prioritize profitability.

What started as a boutique design agency evolved into one of the fastest-growing private companies in America (Inc. 5000), one of the most successful results-driven performance media agencies of the 2020s (Varos), and esteemed recognition by Forbes 30 Under 30 for our founders’ contribution in Marketing & Advertising (Forbes).

About the Role

The Cashflow & Invoicing Assistant will support the Junior Manager in managing monthly invoicing, client payments, and cashflow tracking. This role ensures that invoices are prepared accurately, delivered on time, and appropriately followed up on. The position plays a key role in maintaining smooth financial operations.

This is a fully remote role supporting a team in EST time zone.

What You'll Do:

Invoice Preparation

Collaborate with the Junior Manager to prepare and review the monthly invoice sheet for all clients.
Ensure invoice details (amounts, due dates, client information) are accurate before submission.

Invoice Submission

Send finalized invoices through QuickBooks each billing cycle.
Track and confirm the successful delivery of invoices.

Payment Processing

Run ACH payments in QuickBooks as payments become due.
Maintain accurate records of all received payments.

Collections Monitoring

Monitor client accounts to ensure timely payments.
Immediately notify the Junior Manager of late or missed payments.
Assist in drafting payment reminders, when needed.

Reporting

Reports directly to the Junior Manager.
Provides daily updates on: Invoicing status, Outstanding payments, General cashflow overview

You should apply if this sounds like you:

3-5 years of finance, accounting, bookkeeping, or other relevant roles.
Experience working independently or on smaller and nimble finance teams.
Experience working with marketing services or agencies or a service based industry is a plus.
Intimately familiar with tools such as Quickbooks Online, Bill.com, Ramp.com, Excel, etc.
Excellent verbal and written communication, with the ability to effectively and confidently communicate with external and internal stakeholders.
A self-starter who enjoys working within a close-knit team environment.
Possesses superior organizational skills, attention to detail, sound judgment, tact, initiative, drive, and takes ownership of the role.

Working at Darkroom

Darkroom is not a typical agency. We are looking for A players that want to build something great. There is no room in our organization for mediocrity and candidates that are not at the top of their game do not last. We move fast, think deeply, and expect every team member to bring insight and rigor to everything they touch. We hold a high bar for performance, creativity, and ownership — but we also support each other relentlessly. No egos, no red tape — just world-class talent building something remarkable.

We believe in autonomy with accountability, truth over comfort, and outcomes over optics. If you want to build and win alongside some of the smartest people in the business, you’ll thrive here.

Location, location, (or no) location: Remote-first culture with a strong community base. With Hubs in the Bay Area, New York, Philly, Lisbon, Sao Paulo, and Barcelona!
Parental Leave: flexible parental leave benefits to support new parents during this important transition, ensuring time to bond with their families while maintaining work-life balance.
Endless opportunities for growth: Our agency is founded on an interdisciplinary approach, giving Darkroomers insights into services far beyond your job description. Grow your skills and interests beyond your niche and stay at the forefront of the industry through total immersion in cross-functional collaboration.

Equal Opportunity Statement

Darkroom is an equal opportunity workplace—we are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national orientation, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

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