Executive Virtual Assistant

This position is posted by Jobgether on behalf of a partner company. We are currently looking for an Executive Virtual Assistant in Brazil.

This is an exciting opportunity for a highly organized and proactive professional to support senior leadership in a fast-paced and fully remote environment. In this role, you will help optimize executive workflows by managing schedules, communications, meetings, and operational tasks with precision and discretion. You will work closely with leadership teams across international markets, contributing directly to business efficiency and daily operations. The position requires excellent communication skills, strong attention to detail, and the ability to manage multiple priorities independently. You will collaborate using modern remote tools while supporting strategic initiatives and executive coordination activities. This role is ideal for someone who thrives in dynamic environments and enjoys being a trusted operational partner to senior stakeholders.

Accountabilities:

• Manage executive calendars, coordinate appointments, and schedule meetings across multiple time zones.
• Organize and support virtual and in-person meetings, including agenda preparation, note-taking, and action item follow-up.
• Handle email management, correspondence, and executive communications with professionalism and confidentiality.
• Prepare, edit, and maintain presentations, reports, spreadsheets, and other business documents.
• Coordinate travel arrangements and itineraries when required.
• Act as a liaison between executives, internal teams, clients, and external stakeholders.
• Maintain organized digital filing systems and ensure proper documentation management.
• Support special projects, research initiatives, and ad hoc administrative tasks.
• Anticipate executive needs and proactively streamline operational workflows to improve efficiency.

Requirements:

• Proven experience as an Executive Assistant or Virtual Assistant supporting senior leadership or executives.
• Previous remote work experience is mandatory, including familiarity with remote collaboration environments and distributed teams.
• Experience working with US- or UK-based companies is required.
• Strong proficiency with tools such as Slack, Zoom, Google Workspace, Microsoft Teams, Asana, Trello, or similar platforms.
• Excellent organizational, multitasking, and time-management abilities.
• Strong written and verbal communication skills in English.
• High level of professionalism, discretion, reliability, and confidentiality.
• Ability to work independently, prioritize effectively, and solve problems proactively.
• Experience supporting C-level executives or startup founders is considered a plus.
• Familiarity with CRM systems or project management tools is desirable.
• Comfortable working in fast-paced startup or professional services environments.

Benefits:

• Fully remote work opportunity
• Long-term career growth potential
• Exposure to international and fast-growing companies
• Flexible remote work environment
• Opportunity to collaborate with global leadership teams
• Competitive compensation package
• Dynamic and multicultural work environment
• Professional development and learning opportunities
• Access to modern collaboration and productivity tools.

How Jobgether works: We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best!  Why Apply Through Jobgether?    Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.     #LI-CL1