Operations Associate

This position is posted by Jobgether on behalf of a partner company. We are currently looking for an Operations Associate in Brazil.

This role is ideal for someone who thrives in structured, execution-focused environments and enjoys keeping complex processes organized and moving forward. As an Operations Associate, you will play a critical role in supporting high-value deal operations by ensuring that follow-ups, tracking systems, and reporting remain accurate and up to date at all times. You’ll work closely with leadership teams to coordinate workflows, maintain CRM data integrity, and provide operational support across ongoing deals. The position offers a high level of ownership without the pressure of sales quotas or heavy financial analysis. It’s a great opportunity for detail-oriented professionals who excel in consistency, organization, and proactive problem-solving. Working remotely during EST hours, you’ll contribute directly to operational efficiency and business performance in a collaborative and fast-paced environment.

Accountabilities:

• Manage and maintain deal pipelines within HubSpot CRM, ensuring all stages, notes, follow-ups, and next steps are consistently updated and organized.
• Track inbound interest, responses, and ongoing communications while ensuring no opportunities or tasks fall through the cracks during long deal cycles.
• Coordinate timely and professional follow-up communications to maintain momentum across active deals and operational workflows.
• Prepare and maintain Excel and Google Sheets tracking templates, transforming raw information into clear summaries, reports, charts, and operational insights.
• Support the preparation of presentations, pitch materials, and client-facing documentation as needed.
• Coordinate calendars, meetings, and deal-related calls while providing ongoing administrative and operational assistance to leadership teams.
• Identify urgent priorities, proactively flag issues, and ensure leadership remains aligned on operational progress and next actions.

Requirements:

• Previous hands-on experience using HubSpot CRM, particularly for deal tracking, task management, and follow-up coordination.
• Intermediate proficiency in Excel and/or Google Sheets, including formatting, template management, and basic data handling.
• Strong written English communication skills, with the ability to manage independent follow-up communications professionally and consistently.
• Exceptional organizational skills with a high level of attention to detail and strong execution discipline.
• Ability to manage repetitive processes, long sales or deal cycles, and high volumes of operational follow-ups efficiently.
• Proactive mindset with the ability to anticipate issues, prioritize tasks, and work independently in a remote environment.
• Availability to work EST business hours.
• Candidates must be based in Latin America or South Africa.
• Previous exposure to finance, M&A, investment banking, executive support, CRM workflows, automation tools, pitch decks, or data visualization tools is considered an advantage.

Benefits:

• Fully remote full-time position with structured and clearly defined responsibilities.
• Opportunity to work in a highly organized operations-focused environment with significant ownership and autonomy.
• Direct impact on deal progression and operational performance without sales pressure or revenue targets.
• Exposure to high-value business operations and strategic deal processes.
• Collaborative work environment with leadership visibility and cross-functional coordination.
• Stable workflow focused on execution, organization, and operational excellence.
• Opportunity to strengthen CRM, reporting, and operational management expertise in a growing professional setting.

How Jobgether works: We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best!  Why Apply Through Jobgether?    Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.     #LI-CL1