Senior Executive Assistant

NeoWork is hiring an Executive Assistant to support a founder operating across two active businesses. This is a high-trust, high-context role built for someone who thrives in fast-moving, ambiguous environments and does not need hand-holding to figure out what needs to get done.

The principal operates across multiple time zones, switches context frequently, and relies on this person to manage the flow of information and tasks without being asked twice. The role blends professional and personal support equally. No task should feel beneath you.

This position is Colombia-based by design. The principal is actively building in Medellin and values proximity for in-person coordination when needed. Comfort with the local context is a genuine asset.

What You Will Do

Task and Priority Management

• Own the principal's task queue and proactively surface what needs attention without prompting
• Translate loosely communicated priorities into clear, actionable items
• Track open loops, follow up on delegated tasks, and close the feedback loop
• Monitor Slack, WhatsApp, and Notion to triage requests and flag time-sensitive items

Scheduling and Logistics

• Manage calendars across personal and professional contexts
• Coordinate flights, accommodations, and travel logistics end to end
• Book reservations and handle personal scheduling as needed
• Anticipate scheduling conflicts and resolve them before they escalate

Financial and Administrative Support

• Review credit card statements and categorize expenses accurately
• Reconcile charges and flag irregularities for review
• Maintain clean financial records and support ad hoc administrative tasks
• Prepare summaries and reports as needed

Requirements

The core requirement for this role is proactive accountability. You must be able to extract priorities from a busy principal with minimal direction, anticipate needs before they are voiced, and operate with a high degree of autonomy. If you wait to be told what to do, this role is not a fit.

Required

• 2 or more years supporting an executive, founder, or senior operator in a fast-paced environment
• Strong written and spoken English; all primary communication is in English
• Proficiency with Slack, Notion, and WhatsApp as daily work tools
• Demonstrated ability to manage competing priorities and shifting timelines without losing track of details
• Comfort handling personal logistics alongside professional responsibilities
• Based in Colombia with the ability to meet in person in Medellin as needed

Preferred

• Experience supporting a founder or operator running multiple businesses simultaneously
• Familiarity with travel coordination including international flights and accommodation
• Basic comfort with expense tracking and financial admin workflows
• Conversational or better Spanish (strong asset for local coordination)

Benefits

• We offer health insurance for contractors
• Holiday Extra Pay
• The work hours generally align with standard business hours in the US, with some potential flexibility depending on the client's needs.
• We prioritize the mental health of our team members and offer mental health days to support their well-being.
• In addition to the base salary, performance-based incentives are provided.
• There is an annual review and appraisal process in place.
• There are ample opportunities for professional growth and advancement within the company.