Job Title: Accounts Payable (AP) Manager – HVAC Industry (US Accounting)

Location: Remote
Time Zone: New York (EST)
Work Schedule: Full-time, 40 hours per week
Preferred Locations: Philippines, Argentina, Mexico

About the Role

We are seeking an experienced Accounts Payable (AP) Manager to oversee and manage the end-to-end accounts payable function for a growing HVAC services business operating in the United States. This role will ensure accurate, timely processing of vendor invoices, payments, and reconciliations while maintaining strong internal controls and compliance with US accounting principles.

The ideal candidate has hands-on experience managing AP teams, working in NetSuite, and supporting high-volume, operationally complex environments such as HVAC, construction, or field services.

Key Responsibilities

Accounts Payable Management

Oversee the full AP lifecycle including invoice intake, coding, approvals, posting, and payments
Manage high-volume vendor invoices across multiple entities or locations
Ensure timely and accurate weekly and monthly payment runs
Maintain AP aging and resolve discrepancies, vendor issues, and payment inquiries

Systems & Process

Manage and optimize AP workflows in NetSuite and other AP automation platforms (e.g., Bill.com, Tipalti, AvidXchange, Stampli, or similar)
Ensure proper invoice coding to GL accounts, departments, classes, and locations
Support month-end close activities related to AP accruals and reconciliations

Compliance & Controls

Ensure compliance with US GAAP and internal accounting policies
Maintain strong internal controls, approval matrices, and audit readiness
Assist with vendor onboarding, W-9 collection, and 1099 preparation

Leadership & Collaboration

Supervise and support AP staff or offshore team members (if applicable)
Collaborate closely with Controllers, Accounting Managers, and Operations teams
Provide process improvements and efficiency recommendations

Qualifications & Experience

5+ years of Accounts Payable experience, with managerial or lead-level responsibility
Strong working knowledge of US accounting principles (US GAAP)
HVAC, construction, or field services industry experience preferred
Hands-on experience with NetSuite (required)
Experience with AP automation platforms (Bill.com, Tipalti, etc.)
Proven ability to manage high-volume AP in a fast-paced environment
Strong attention to detail and ability to meet strict deadlines

Technical Skills

NetSuite (AP module, vendor management, reporting)
AP automation tools and OCR invoice platforms
Advanced Excel / Google Sheets
Understanding of accruals, prepaid expenses, and expense classification

Soft Skills

Strong communication skills (written and verbal English)
Highly organized and detail-oriented
Ability to work independently in a remote setup
Comfortable working in US business hours (New York time)

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