Executive Assistant / Task & Email Manager

Outsourcing Advantage is looking for a reliable and organized Executive Assistant to support management with daily operations for a architectural company This role requires strong English communication skills, excellent follow-up ability, and someone who can stay on top of tasks, emails, and project tickets

Key responsibilities include:

• Manage and organize the manager’s inbox to ensure timely responses and nothing is missed
• Track project tickets/requests and daily tasks, following up to completion
• Maintain task management systems and monitor deadlines
• Coordinate follow-ups with internal team members, vendors, and clients
• Keep project communications organized and up to date
• Support management with scheduling, reminders, and general administrative assistance
• Ensure tasks are completed on time and properly documented

Requirements

• 3+ years of experience in an executive assistant or administrative support role with responsibility for task and email management
• Strong written and spoken English
• Professional experience communicating externally with clients or vendors
• Comfortable using email systems and task or project management tools in a professional setting
• Ability to provide a brief voice note introducing yourself in English
• Currently located in the Philippines, Colombia, South Africa, Mexico, Santo Domingo (Dominican Republic), or Egypt
• Available to work during Eastern Time (ET) business hours
• Ability to provide details of work equipment (computer/laptop, headset, webcam), power setup (including backup), and internet connection (including backup)

Preferred Qualifications:

• Familiarity with CRMs or ticketing systems
• Experience supporting teams in architecture, construction, or engineering environments

Benefits

• Competitive salary.
• Opportunity to work on diverse and exciting projects.
• Supportive and collaborative work environment.
• Weekly payments.
• Weekly Incentives based on performance
• Weekends off.