At RealHires, we're building the most trusted global staffing company for U.S. businesses, and every role is designed to drive growth.

We're hiring an elite-level Executive Assistant / Operator to work directly with Founder & CEO Aaron Klein, a visionary entrepreneur building multiple technology and staffing platforms. Aaron moves fast, thinks even faster, and generates more ideas in a day than most teams do in a month.

Your role is to be the stabilizer, the finisher, and the amplifier who turns sparks into systems. If Aaron is the ignition, you are the engine that ensures momentum never stalls and growth continues.

This is not a traditional assistant role. You will operate as an extension of the CEO's mind, anticipating, filtering, and prioritizing so he remains focused on vision, sales, client relationships, and growth strategy.

You will be the operator who clears the runway:

Turning raw ideas into finished guides, posts, and client tools
Translating chaos into systems
Building SOPs, trackers, and briefs that make execution predictable
Protecting the CEO's time, clarity, and energy

If you thrive in fast-paced environments, enjoy bringing order to visionary chaos, and feel satisfaction from finishing what others start, you will excel here.

Responsibilities

Protect time and clarity

Deliver daily and weekly briefs with top priorities, pipeline updates, and client issues
End each day with a Done List to maintain visible momentum
Maintain inbox, calendar, and CRM to ensure nothing slips

Content and authority support

Capture ideas from voice notes and convert them into LinkedIn drafts, client guides, or frameworks
Manage, organize, and tag a content library to maintain consistent flow
Support authority-building projects such as testimonials, case studies, and newsletters

Client experience and retention

Systematize onboarding with welcome packs, next steps documents, and kickoff emails
Coordinate testimonials, gifting, and routine client touchpoints
Prepare the CEO for client calls with concise briefs and log insights into the CRM

Project finishing

Keep website, branding, and product milestones on track
Coordinate with vendors, track progress, and escalate decisions clearly
Close loops that others leave open

Strategic insights

Research tools, partners, and opportunities
Deliver 1-page briefs with options and recommendations

Requirements

Results you own

The CEO begins and ends each day with clarity
Content output flows consistently through organized idea capture and publishing
Client experience remains seamless through onboarding, follow-ups, and touchpoints
Projects reach completion, including websites, guides, and systems
The CEO spends most of the week focused on vision, sales, content, and client relationships

Requirements

5–10 years in an EA, Chief of Staff, or operations role supporting a founder or CEO
Demonstrated ability to turn chaos into clarity for high-energy, visionary leaders
Evidence of building systems such as CRM processes, SOPs, onboarding flows, and content libraries
Strong communication skills with the ability to write clearly and draft in another person's voice
Proven client-facing professionalism, representing leadership with clients, partners, and vendors
High follow-through and ability to complete tasks without reminders
Assertive yet diplomatic approach to maintaining aligned priorities

This role is not for

People who require constant direction or detailed to-do lists
Individuals who start quickly but rarely finish
Those who become rattled by shifting priorities or tight timelines
People who guard evenings and weekends strictly; the role requires flexibility
Anyone who sees themselves as a secretary rather than a strategic operator
Individuals who avoid direct feedback or take it personally
Those comfortable with "done" instead of "done right"

The right person

A service-oriented achiever who finds fulfillment in enabling someone else's success
A low-ego operator who thrives behind the scenes
A structured finisher who builds systems for others to follow
A calm anchor who maintains focus when new ideas arise
A trusted gatekeeper capable of managing inbox, calendar, and reputation

Summary

This is a high-intensity partnership, not a back-office role. If you are structured, proactive, confident, and committed to finishing what others start, you will help unlock the CEO's potential and support RealHires in scaling into a global authority on talent. If this resonates with you, apply now.

Benefits

Stable, long-term role with a founder who is deeply invested in building a lasting company, not a quick flip.
Massive growth opportunity as a true right hand to the CEO, with increasing responsibility as you prove yourself.
Weekly pay, always on time.
Direct access to the CEO and a front-row seat to building multiple high-growth businesses and products.
Real impact and ownership — your work directly shapes the CEO’s focus, client experience, and the company’s growth.

Newsletter