Administrative Coordinator – Marketing Operations
At Nielsen, we are passionate about our work to power a better media future for all people by providing powerful insights that drive client decisions and deliver extraordinary results. Our talented, global workforce is dedicated to capturing audience engagement with content - wherever and whenever it’s consumed. Together, we are proudly rooted in our deep legacy as we stand at the forefront of the media revolution. When you join Nielsen, you will join a dynamic team committed to excellence, perseverance, and the ambition to make an impact together. We champion you, because when you succeed, we do too. We enable your best to power our future.
We are seeking a detail-oriented, process-focused Administrative Coordinator to own and optimize the operational backbone of our Marketing organization. In this role, you will manage five critical operational domains for our Leadership team: business travel, expense management, purchase orders, team onboarding/offboarding, and team logistics.
You will establish clear processes, ensure policy compliance, and maintain the systems that allow five senior leaders and 30+ team members to operate efficiently. You will be measured on operational excellence, compliance accuracy, and process timeliness.
What You'll Do
Travel & Expense Management: Coordinate travel bookings and itineraries for the Marketing team. Process expense reports and reconcile corporate credit cards (P-cards) via Concur, ensuring strict compliance with company policies.
Operations & Vendor Administration: Initiate and track Purchase Orders (POs) through internal workflows and manage vendor contracts. Coordinate onboarding/offboarding logistics, including IT provisioning and systems access (SAP, Workday, Google Workspace).
Logistics & Team Resources: Plan and execute large cross-functional events and offsites. Maintain accurate team documentation, distribution lists, and org charts, while serving as the primary liaison for Facilities, IT, and HR.
Experience & Language: 3+ years in corporate operations, team coordination, or administration supporting multiple stakeholders. Fluent in English.
Process & Systems Thinker: You love building workflows, fixing operational bottlenecks, and working against clear timelines and SLAs.
Independent & Professional: You work well without daily direction, own your responsibilities, and have the confidence to enforce policies and handle data discreetly.
Technical Skills: Proficient with Google Workspace, SAP (procurement), Concur (expenses), Workday (HRIS), and quick to learn new enterprise tools.
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