Work Arrangement: Fully Remote
Job Type: Independent Contractor, Full-time
Work Schedule: 40 hours per week, US time zones

Locations:

Philippines
LATAM (Mexico, Colombia, Argentina, Brazil)
Other remote regions with strong English communication and startup experience

About Pearl Talent

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Hear why we exist, what we believe in, and who we’re building for: WATCH HERE

Why Work with Us?
At Pearl, we’re not just another recruiting firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, be challenged, and build long-term, meaningful careers.

Role Overview

The Executive Assistant will provide high-level administrative and operational support to senior leaders, ensuring seamless coordination of schedules, communications, and ongoing initiatives. This role demands excellent organization, confidentiality, and the ability to manage multiple priorities in a remote, fast-moving environment.

Your Impact

You will unlock executive productivity by handling day-to-day operational tasks, managing communication channels, and coordinating cross-functional initiatives—allowing leadership to focus on strategic growth, team alignment, and high-impact decision-making.

Core Responsibilities

Executive Operations Support – 50%

Manage complex calendars, schedule meetings, and prepare agendas
Draft, review, and manage correspondence on behalf of executives
Maintain structured systems for reminders, follow-ups, and meeting preparation

Project Coordination – 30%

Support the execution of executive-led projects and operational initiatives

Track deliverables, deadlines, and stakeholder alignment
Ensure timely follow-ups and smooth workflow between departments

Communication & Confidentiality – 20%

Act as liaison between leadership and internal/external stakeholders
Maintain discretion with all sensitive and confidential information
Ensure communications are clear, polished, and aligned with executive standards

Requirements

Must-Haves

1+ years of experience as an Executive Assistant or in a similar administrative role
Excellent organizational, time management, and communication skills
Proficiency in Google Workspace or Microsoft Office
Ability to manage multiple priorities in a remote, fast-paced environment
High professionalism and strong sense of confidentiality

Nice-to-Haves

Experience supporting international clients or distributed teams
Background in startups or high-growth environments
Familiarity with productivity or workflow tools (Notion, Asana, Slack)

Tools Proficiency

Required:

Google Workspace (Docs, Sheets, Drive, Calendar) or Microsoft Office
Slack, Gmail, Zoom
Basic project tracking tools (Sheets, Calendar, Notion, or similar)

Preferred:

Notion or Asana
CRM familiarity (HubSpot, Airtable)
Scheduling tools (Calendly, Google Calendar advanced functions)

Benefits

Competitive Salary: Based on experience and skills

Remote Work: Fully remote—work from anywhere
Generous PTO: In accordance with company policy
Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees
Direct Mentorship: Guidance from international industry experts
Learning & Development: Ongoing access to resources for professional growth
Global Networking: Connect with professionals worldwide

Our Recruitment Process

Application
Screening
Skills Assessment
Initial Interview
Final Interview
Job Offer
Client Onboarding

Ready to Join Us?

If this role aligns with your skills and career goals, we’d love to hear from you. Apply now to take the next step in your journey with Pearl Talent.

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